For contractors and suppliers using ISNetworld, staying compliant isn’t just about meeting requirements—it’s about securing work, maintaining strong client relationships, and opening the door to new opportunities. As the first quarter of the year comes to a close, ensuring your ISNetworld account is fully updated and in good standing is critical for continued success.
Many hiring clients, such as Kinder Morgan, conduct vendor reviews at the end of Q1 to determine which contractors remain on their approved lists for ongoing and future projects. If your documentation is outdated, missing, or unapproved, you could face delays, job suspensions, or removal from bidding lists.
Why Q1 Compliance Matters More Than Ever
In recent years, hiring clients have increased their compliance expectations, requiring more frequent updates and stricter adherence to safety, insurance, and regulatory standards. Being proactive with ISNetworld and similar platforms (Veriforce, Avetta, PEC, etc.) can make the difference between winning or losing contracts in 2025.
The first quarter serves as a checkpoint for many clients, ensuring that:
✔ Contractors meet all insurance and safety standards
✔ OSHA logs and incident reports are properly filed
✔ Safety training and employee certifications are up to date
✔ All required policies and procedures are reviewed and approved
Missing any of these updates could result in a lower ISNetworld grade, affecting your eligibility for upcoming projects.
Key Updates to Focus On Before Q1 Ends
To maintain compliance and stay ahead of hiring client expectations, ensure these areas are fully updated:
- Insurance & Certificates of Insurance (COIs) & EMR
One of the most common reasons for non-compliance is expired or inadequate insurance coverage. Many hiring clients have strict requirements regarding:
✅ General Liability Insurance
✅ Workers’ Compensation Coverage
✅ Auto and Umbrella Policies
✅ EMR (Experience Modification Rate)
Failing to update COIs on time could lead to automatic disqualification from a client’s approved vendor list.
Your safety programs must be current, comprehensive, and approved by ISNetworld and your hiring clients. This includes:
✔ Injury & Illness Prevention Programs
✔ Hazard Communication
✔ Emergency Action Plans
✔ Job Safety Analysis (JSA) Procedures
If any of these programs have been flagged for revisions or updates, now is the time to address them before Q1 audits take place.
- Training & Qualifications
Hiring clients require proof that your workforce is properly trained. Review and update:
- Employee certifications (e.g., H2S, Confined Space, First Aid/CPR)
- Equipment operation training records
- Site-specific safety orientations
Missing or expired training records can lower your ISNetworld score and impact your eligibility.
- OSHA Logs & Incident Reports
Many hiring clients require OSHA 300 logs and incident reports by the end of Q1. Ensure you have submitted:
✔ OSHA 300 Log (Annual Summary)
✔ OSHA 300A Form (if applicable)
✔ Updated incident reports for recordable injuries/illnesses
Failure to report safety data accurately can result in a lower grade and reduced approval status.
- Review Client-Specific Requirements
Clients frequently update their compliance requirements at the beginning of the year. Make sure you’ve reviewed any changes and updated your ISNetworld account accordingly. A missed update could result in automatic non-compliance, even if everything else is in order.
The Risk of Non-Compliance
Failing to maintain your ISNetworld compliance before the end of Q1 can have serious consequences for your business:
❌ Work Stoppages – Clients may pause or cancel contracts due to non-compliance.
❌ Loss of Bidding Opportunities – You may be removed from consideration for new projects.
❌ Lower ISNetworld Grades – A poor grade can make it harder to secure future contracts.
❌ Increased Client Scrutiny – Clients may audit your safety records more frequently.
How Cascade QMS Can Help You Stay Compliant
Managing ISNetworld updates can be time-consuming, confusing, and stressful. That’s where Cascade QMS comes in. Our ISNetworld Management Plan takes the guesswork out of compliance by ensuring your documentation is always current, approved, and aligned with hiring client requirements.
We Handle Everything for You:
✔ Monthly monitoring & updates – Stay ahead of client requirements.
✔ Filing & submission of key compliance documents – No more missed deadlines.
✔ Ongoing support to maintain an “A” grade status – Protect your eligibility.
✔ Proactive alerts on upcoming expirations – Prevent compliance gaps before they happen.
Don’t Wait Until It’s Too Late!
The end of Q1 is approaching fast, and hiring clients are reviewing vendors right now. If your ISNetworld profile isn’t fully updated and approved, you could lose valuable contracts and new business opportunities.
Let Cascade QMS manage your ISNetworld compliance so you can focus on running your business.
📞 Contact us today to ensure your compliance, protect your contracts, and maximize new opportunities for 2025!
Learn More About Our ISNetworld Management Services
